Best Accounting & Business Apps of 2025

As more of us embrace flexible and remote working, finding the right business apps has never been more important. The right digital tools can save time, simplify financial management, and improve team communication. For small business owners, using reliable business and finance apps makes daily tasks easier and reduces admin.

Best Accounting & Finance Apps

These accounting and finance apps help manage invoices, track expenses, and monitor cash flow with minimal effort:

1. Xero – Xero is a cloud-based accounting app that simplifies bookkeeping, payroll, and reporting. It integrates with many other business apps, allowing seamless financial management.
2. FreeAgent – FreeAgent automates bookkeeping and tracks tax deadlines automatically. It is designed to support self-employed professionals and very small companies.
3. Dext – Dext digitally converts receipts and adds them to your bookkeeping system to reduce admin time and eliminate human error.
4. Wise (formerly TransferWise) – Wise offers low-cost international payments and multi-currency accounts, making it one of the most useful finance apps for businesses handling overseas transactions.
5. Revolut Business – Revolut Business provides expense tracking, virtual cards, and real-time payment notifications, helping small businesses manage finance digitally.

Best Productivity & Organisation Apps

These productivity and organisation apps help improve efficiency and reduce time spent on admin tasks:

1. Trello – Trello uses visual boards to organise tasks, manage projects, and track progress. It’s simple and flexible for managing multiple clients and projects.
2. Notion – Notion combines note-taking, task management, and databases in one workspace. It works well for storing client information, workflows, and internal documents.
3. Todoist – Todoist helps schedule tasks, set priorities, and monitor progress, keeping daily work organised.
4. Clockify – Clockify tracks time spent on tasks and clients, providing insights for billing and productivity reports.
5. Google Workspace – Google Workspace offers Docs, Sheets, Drive and Meet for seamless collaboration, file sharing, and document management.

Best Communication & Collaboration Apps

Effective communication improves team performance and client relationships. These apps help make communication clear and organised:

1. Slack – Slack allows instant messaging, document sharing, and integrations with other tools, reducing reliance on email.
2. Zoom – Zoom enables reliable video calls, screen sharing, and virtual meetings. It works well for client consultations and team meetings.
3. Microsoft Teams – Teams integrates chat, video calls, and file sharing, providing a professional platform for collaboration.
4. Loom – Loom records video messages for explaining tasks or sharing updates, saving time compared to long emails.
5. Dropbox – Dropbox securely stores and shares documents making files accessible to clients and team members.

Best Security & Password Management Apps

Data security is essential. These business apps protect accounts and passwords while remaining easy to use:

1. LastPass – LastPass stores passwords in an encrypted vault, allowing secure login across multiple devices.
2. Bitwarden – Bitwarden offers open-source password management with secure storage and sharing features.
3. Google Authenticator – Google Authenticator adds two-factor authentication to apps and accounts, increasing security.

Extra Tools for Everyday Business

Additional apps for businesses to help simplify daily admin and improve organisation:

1. WeTransfer – WeTransfer sends large files without clogging inboxes, making document sharing fast and simple.
2. Otter.ai – Otter.ai transcribes meetings, calls, and voice notes automatically, providing accurate written records.
3. Calendly – Calendly automates scheduling, allowing clients to book appointments without back-and-forth emails.
4. Google Keep – Google Keep captures notes, reminders, and checklists, keeping important information accessible on all devices.
5. SurveyMonkey – SurveyMonkey collects feedback efficiently, helping improve services or internal processes.

Choosing the Right Business Apps

This roundup of our best business apps of 2025 help to save time, reduce admin, and improve workflow. We recommend starting with a few apps of each category to identify what works best for you and your team.

360, Chartered Accountants provide expert advice on bookkeeping, tax planning, and financial management, helping you stay organised and compliant. If your business could benefit from improved financial processes, get in touch with 360, Chartered Accountants today and discover how we can simplify your accounting workflow.